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Microsoft Outlook 2007 is not only a great email, but also an appointment book, calendar, and notebook tool also. You can set up several email accounts, and it’s enormous for sending and receiving over networks for businesses through what is called an Exchange Server. Here is a fundamental description of how to set up an email account on Microsoft Outlook 2007.
1. First Open Microsoft Outlook 2007.
2. It’ll be asked whether or not to use this program as the default or be directed to a welcome screen if this is your first time using this program. You may choose the option according to your preferences.
3. Click on “Tools”, then find the way to “Account Settings…” near the bottom of the list. A window will open with a row of tabs, the first one being “E-mail”. This tab should already be at the front, but if you don’t find it, click “E-mail”.
4. Under the “E-mail” tab there are a list of buttons: “New…” is to add a new email account, “Repair” is to edit an account’s configurations (generally automatically), and “Change” is to make manual changes to the account. Repair and Change are for existing accounts, and the account you wish to repair or change would have to be selected. Click “New…”
5. The “Add New E-mail Account” window will appear. You will be given two options of email types to add: “Microsoft Exchange (to be setup to send over a network of computers), POP3 (typical format of internet email accounts), IMAP, or HTTP” accounts, or “Other”. You will most likely need the first option. Select it (if it has not already been done) and click next.
6. At the first heading “Your name” is simply the title that you would like to appear when you send an email. This means you can use your email address, your nickname, your company name, or only a first or last name if you do not prefer to enter your full name here. Fill in the name you prefer to be listed on the “From” field in your recipient’s email inbox.
7. In the next field in your email address type your email address. Include the complete address including the domain, e.g., jsmith@email.com.
8. Type (and retype in the next field to verify) your password if you wish to have it saved on Microsoft Outlook. If not, leave these fields blank.
9. *Important! At the bottom of this page is a box that you may need to check: “Manually configure the server settings or additional server types”. You will be directed to a page if you check this box hat lists server information: Your incoming and outgoing mail server names, whether or not the outgoing server requires authentication and what kind, etc. This is necessary for the Microsoft program to communicate effectively with your email server on the Internet. Your ISP and your email provider has been already informed. There are two reasons why you may need to check this box.
a. The server information requires a special setup procedure that would not be able to be detected automatically, or,
b. You have no connection to the Internet or network on this computer at this time.
If you check this box, skip to step 11.
10. If you left the box unchecked, Outlook will attempt to locate the server for your email address automatically and configure the required settings you need. They will also send you a test message to be sure that you are able to both send and receive mail. If this is successful, click “Finish”. Congratulations! Your email account is ready to use. If the test is not successful, you can click “Retry” or check the box at the bottom of the page that says, “Manually configure server settings”. Check this box and click “Next” if you cannot setup the account automatically.
11. There will be three options: Internet Email, Microsoft Exchange, and Other. Choose the correct option and click on Next.
12. Some of the following information will be filled out from previous steps. Make any changes if necessary and fill out the remainder of the information as needed. Click Next.
13. Click Finish.
You’re now ready to use your email account! Ask your ISP/email provider if you have any problems sending or receiving mail.